PRIMARY FUNCTION:

This position is responsible for performing a wide range of accounting and administrative duties to support the accounting department.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Verifies information and maintains accounts receivable reports including but not limited to monthly sales, open invoices, and aging reports.
• Receives checks and prepares deposit slips; verifies remittances against business accounts; deposits checks daily.
• Guides and supervises complaint resolutions verifies customer satisfaction through verbal and written communication.
• Full cycle AP: Ensures timely and accurate processing of accounts payable; receives, verifies, and posts accounts payable invoices into accounting system. Research resolve vendor discrepancy, reconcile vendor statements
• Work closely with purchasing agent to ensure accuracy and integrity of QB entries and purchase order transactions. Create new vendors.
• Receives and reviews purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
• Reconciles corporate credit cards, bank accounts, other balance sheet accounts on a monthly basis.
• Familiarity with online banking and able to understand and execute various treasury management processes
• Maintains accounting department files and records in a paperless environment.
• Enters information into accounting data entry system, currently QB Desktop, may move to QBO and MRPeasy in near future.
• Assists with month-end close and runs monthly reports as required.
• Document accounting process, procedures, and/or specific tasks
• Answers, screens, and directs incoming telephone calls.
• Sorts and distributes internal and external mail.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
• Assists with special accounting projects as needed.
• Performs other related duties as assigned by management.

Qualifications:

• One-year certificate from college or technical school, six months to one year related experience, or equivalent combination of education and experience.
• Experience with inventory a plus
• Computer skills required: QuickBooks, Microsoft Office: Outlook, Word, PowerPoint. Must have solid Excel, including pivot and lookup.
• Demonstrated ability to calculate figures and amounts.
• Acute attention to detail.
• Strong organizational skills.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.